Repeating UW-Eau Claire Courses

The privilege of repeating course work allows students to attain a satisfactory level of achievement in courses in which they initially encountered difficulties. Because a course can be repeated only once, students will discuss with their academic advisers the reasons for their low grade or W in the course before attempting the course a second time. It is the student’s responsibility to obtain assistance to sharpen their skills or resolve the problems that led to poor performance or noncompletion the first time they took the course. If the low grade was earned in a course which is a prerequisite to another course, students are urged to repeat the prerequisite course before enrolling and risking poor performance in the other course.

The repeat privilege applies only to courses taken at UW-Eau Claire (whether taken originally at UW-Eau Claire or elsewhere) for which a grade of C- or below or a W was initially earned. Registration for a repeated course must be on the same basis (letter grade or Satisfactory/Unsatisfactory) as the original course.

A course in which a grade of C- or below or a W was originally earned may be repeated once. The new grade will replace the previous grade in computing GPAs, but both the initial grade and the repeated grade will appear on the student’s official transcript.

NOTE: In extenuating circumstances, the Associate Dean of a College in which the student is enrolled may give permission for the second repeat of a course. Such permission may be requested upon recommendation of the student’s academic adviser. The Associate Dean determines whether the grade earned in the second repeat will replace previous grades or will be averaged with previous grades earned in that course in computing GPAs. All three grades will appear on the student’s official transcript.



Withdrawing from a Course. Students who wish to drop a full term course during the first two weeks of classes may do so without their instructors’ or advisors’ signatures. After the second week of classes (or a proportionate period of time for shorter courses—see CampS for exact dates), students who wish to withdraw from a course must obtain a Change of Registration form from the Blugold Central, secure the signature of their faculty advisors and instructors for the course, and return the form to Blugold Central. A student is not considered withdrawn from a course until the proper form has been processed by Blugold Central. A student who stops attending a class without withdrawing officially may receive a grade of F for the course, and may owe a repayment on financial aid received.

No withdrawals are permitted after the beginning of the eleventh week of classes. Deadlines are adjusted proportionately for shorter courses, including Winterim and Summer Session courses, except in extenuating circumstances as determined by the Associate Dean of the College in which the student is enrolled. Up to that time, official withdrawals from full term courses are recorded as follows:

During the first two weeks of classes—no record of enrollment.

Third week through the tenth week—recorded as W.

Calendar dates of withdrawal deadlines are published each semester on CampS, on the Registration Calendars, and can be obtained from Blugold Central.

Note: During the 2022-2023 academic year the withdrawal deadline will extend through the thirteenth week of classes. This temporary pilot will then be evaluated and a permanent recommendation will become effective for the 2023-2024 academic year.

Withdrawing from the University. Undergraduate degree-seeking wishing to withdraw from the University after the start of the term are required to meet with an Advising, Retention & Career Center staff member prior to withdrawing from classes. The advisor will provide the student with the online withdrawal e-form to submit their request to withdraw. Non-degree seeking students, such as special students and post baccalaureate students, may withdraw through the tenth week of classes using the Graduate and Special/Non-degree Seeking Students online withdrawal eform.

If a student withdraws from the University during the first two weeks of classes, only the date of withdrawal will be recorded on their academic transcript and no record of specific course enrollment. If a student withdraws from the University from the third through tenth weeks, the grade of W will be recorded on the academic transcript for each course enrolled and remaining unfinished. The deadline to withdraw from the University is the end of the tenth week of the term.

Students may only withdraw from the University after the deadline in extenuating circumstances as determined by the Associate Dean of the College in which the student is enrolled. A student who stops attending classes without officially withdrawing (at any time in the term) may also receive failing grades.

An undergraduate student who withdraws and is not subsequently subject to suspension may return for the next regular academic semester without making formal application for readmission to the University.

Fee refund deadlines and corresponding amounts of refund can be found on the Business Office website. Financial aid recipients who withdraw before 60 percent of the semester has been completed are subject to federal financial aid repayment regulations and may owe a repayment of aid, even if not entitled to a tuition refund. The amount of aid a student may keep is in direct proportion to the length of time the student remained enrolled during the semester. Assistance is also available from Blugold Central.

Leave of Absence

After one full-term semester of non-enrollment, students remain active and eligible to enroll and will automatically receive an enrollment date to register. Students taking credits while not attending UW-Eau Claire, must send their official transcript upon reenrollment. Transfer work is critical and may affect academic progress, academic standing, financial aid eligibility, and graduation. Official transcripts should be sent electronically via secured transmission (not email) to the University of Wisconsin-Eau Claire Admissions.

All students who have been away from the University for two consecutive full-term semesters or more must file a reentry application. As a reentry student, a $100 enrollment deposit is not required. Students seeking reentry are encouraged to make application as early as possible prior to the semester in which they wish to return. Reentry after the term starts is not guaranteed. Students returning after an absence of two or more consecutive full-term semesters must meet the degree requirements of the catalog in effect upon their return, or a subsequent catalog. 

Military Leave Policy

Currently enrolled students called to active service (involuntary Federal Title 10 activations or transfers) during the course of a semester must choose one of the following options before departing for active service:

  1. Withdrawal from all courses with a full refund of tuition and no record of enrollment.
  2. Selective withdrawal from one or more courses with a refund of tuition.
  3. Incomplete grades awarded at the discretion of the instructor.
  4. Final grades may be issued if the instructor determines that the student has completed a sufficient amount of coursework.

A military leave request needs to be submitted to the Dean of Students Office. Students are granted military leave for the entire time of their military commitment.

Class Attendance Policies

All students are expected to attend all class sessions of courses in which they are enrolled. Each faculty member should inform each class in writing at the beginning of the course regarding the use of student attendance in relation to student evaluation procedures.

If a student fails to attend the first class meeting of any course without previously notifying the instructor or the department chair, the student may be dropped from that course so that the vacancy may be filled by another student from a waiting list. It remains the student’s responsibility to determine their own enrollment status. Each department has a policy on first-day class attendance.

Accommodation procedures for this and other circumstances are described on the Dean of Students website